Microsoft Word 2010
How to load Ms Word
1.
Go
to start button
2.
Select
All Programs
3.
Select
Ms Office 2010/2007
4.
Click
Ms word 2010/2007
Or
1. Double Click On the Desktop Ms Word Icon
Or
1.
Go
to Start button
2.
Type
Winword,
3.
Select
Ok
How to Exit Ms Word
1.
Click
Office button/File Menu
2.
Click
Exit Word button
Or
1. Click Close button On the Tittle bar
Or
1. Alt+F4
How to Close Window
1.
Click
File Menu
2.
Click
Close
Word Window
1. Window manipulation buttons – used to
minimize, maximize or close a window
2.
Title Bar - includes a document name, extension (.docx) and a program name
3.
Tabs
|
o
File
o
Home
|
o
Insert
o
Page Layout
|
o
References
o
Mailings
|
o
Review
o
View
|
4. Toolbars
·
Certain
commands are hidden. The arrow in their lower right corner is indicative of
hidden elements. When clicked, additional options are displayed
·
tools
that cannot be applied to a selected object are grayed out
·
tools
displayed with three dots, if pressed, lead to another sequence of
·
tabs
and toolbars form the Ribbon
5.
a paper where you can type text, insert an object etc.
6. Insertion point – a position in the
document where the cursor is flashing
7. Horizontal and vertical navigation bars
(sliders) Double-arrow jumps up / down
one page (to the next - previous page)
8. Status Bar- displays information about the
current insertion point position in a document as well as the condition of some
special Microsoft Word functions
9. Rulers – include a horizontal and a
vertical ruler located above and to the left of the interface
·
the
white area indicates the area of writing; the gray area represents the margins
1.
Click
File Menu Or Ctrl+S
2.
Select
Save
3.
Select
Save Location
4.
Type
file name
5.
Select
file Type
6.
Select
Save button
Open
Document
1.
Click
Office button Or file Menu Or Ctrl+O
2.
Select
Open
3.
Select
Open Location
4.
Select
file name
5.
Click
Open button
How
to Open New Document
1.
Click
Office button Or file name menu
2.
Select
New
3.
Select
Blank document
4.
Click
Create button
How
to Create Letters, Fax, Resume, Blog
Post Template
1.
Click
File Menu
2.
Select
New
3.
Select
Sample Template 2010
4.
Select
Letters
5.
Click
Create button
How
to Apply page setup
Change
Margins
1.
Click
page layout tab
2.
Select
page setup group
3.
Click
Margins button
4.
Select
suitable Margins
Change Orientation
1.
Click
page layout tab
2.
Select
page setup group
3.
Click
Orientation
4.
Select portrait Or
Landscape
Change Paper Size
1.
Click
page layout tab
2.
Select
page setup group
3.
Click
paper size button
4.
Select
suitable paper size
Customizing Your Margins
1.
Click
page layout tab
2.
Select
page setup group
3.
Select
the Customize Margins option at the bottom of the drop-down menu. A box
appears on your screen.
4.
Fill
in the opinions according to your preferences.
5.
Select
OK.
Using
the Spelling and Grammar Check
Checking the Spelling and Grammar of the
Entire Document
1.
Select
the Review tab.
2.
Select
on the Spelling & Grammar icon.
3.
Choose the appropriate
correction from the suggestions that Word presents.
4.
Select
the Change button to apply the correction.
5.
If
you wish to ignore Word’s suggestions, select Ignore or Add to
Dictionary.
Checking
the Spelling and Grammar Word-by-Word
1.
Select
a word or phrase that Word has marked misspelled or grammatically incorrect.
2.
Right-click
your cursor.
3.
Choose
the appropriate correction from the suggestions that Word presents by selecting
it.
4.
If
you wish to ignore Word’s suggestions, select Ignore or Add to
Dictionary.
SELECT
TEXT
Prior to text formatting, first you have to
select it. Arbitrary text selection:
·
press
and hold down the left mouse button, move the mouse from the beginning to the
end of the text that you want to select and then release the left mouse button
·
Place
the insertion point at the beginning of a text that you want to select, press
and hold down the Shift key and then press the left mouse button at the end of
the desired selection. Afterwards, release all buttons.
|
Select a word:
|
double click the left mouse button anywhere
in a word
|
|
Select one sentence:
|
hold
down the Ctrl key and press the left mouse button anywhere in a Sentence.
|
|
Select a single line:
|
press the left mouse button in the left
margin space of the line (the cursor will change to a right-pointing white
arrow).
|
|
Select multiple lines:
|
press and hold down the left mouse button
in the left margin of the row, move up or down the rows you want to select
and release the mouse button
|
|
Select non-neighboring lines:
|
in the left margin space, press the Ctrl
button + the left mouse button onto the desired lines.
|
|
Select a paragraph:
|
double click the left mouse button in the
left margin space or triple click the left mouse button anywhere in a
paragraph
|
|
Select the whole document:
|
triple click the left mouse button in the
left margin of a document or use the keyboard shortcut Ctrl + A.
|
Copy And Move Text Within And
Between Open Documents
Copy / Paste:
1. Select text that you want to copy
2.
Copy the selected text by using the Copy tool
(keyboard shortcut: Ctrl + C)
3.
Position the cursor to the place where you want the text to be copied
4.
Paste the text by using the Paste tool
(keyboard shortcut: Ctrl + V)
Copy text by using the
drag-and-drop method
1. Select text that you wish to copy
2.
Press and hold down the left mouse button over the selected text and press
3. Drag the mouse over to the place where you
want the selected text to be copied
4.
Release the left mouse button and the Ctrl key
The text is copied to a new location.
Cut / Paste:
1.
Select text that you want to cut
2.
Cut the selected text by using the Cut tool
(keyboard shortcut: Ctrl + X)
4.
Paste the text by using the Paste tool
(keyboard shortcut: Ctrl + V)
·
Move
the text by using the drag-and-drop method: the same as copying, but without
The usage of the Ctrl key
HOME TAB
The
Home tab includes the following tools:
·
Font
– different letter types: Times New Roman, Verdana, Ariel, Calibri etc.
·
Font
Size – enter value or choose any size from a drop-down menu
·
Text
formatting
|
Bold - Ctrl + B
|
Italic - Ctrl + I
|
Underline - Ctrl + U
|
·
Font
effects
o
Strikethrough: some text ;
o
Subscript: H20 > H2O;
o Superscript: 5 m2 > 5 m2
·
To
access additional commands, press the grey arrow in the lower right corner of
the Font tab
(keyboard shortcut: Ctrl + D). The additional
font effects are: Double Strikethrough, Shadow, Outline, Emboss, Engrave, Small
caps, All caps, Hidden.
·
To
turn uppercase into lowercase or the other way around click the Change case
icon
·
Text
Effects tool
contains different text effects such as Shadow
or Reflection.
·
Text
Highlight Color tool
is used to emphasize the text with color Shading
tool is used to color the text background
·
Borders
tool is used to set different types of lines (borders) around the selected text
·
Font
Color tool is used to select the color of letters
·
Lists
tool include Bullets
and Numbering
o to add a new item to the list press the
Enter key
o to finish the list double press the Enter
key
·
Text
alignment tool
offers
following alignments
o
Left
(keyboard shortcut: Ctrl +L)
o
Center
(keyboard shortcut: Ctrl + E)
o
Right
(keyboard shortcut: Ctrl + R)
o
Justify (keyboard shortcut: Ctrl + J)
·
Line
Spacing tool
defines the distance between lines
·
Show
/ Hide tool
is used to show or hide various formatting
symbols
o Apply a style –
select the text, press the left mouse button and choose a style or press the
arrow in the lower right corner of the Styles menu
> choose a style > click on Apply Style
o Change styles – press
the following arrow
> choose Apply Style > select a style
> choose Modify
o Create a new style:
select the text with the desired formatting, press the following icon
on the Styles menu > choose Save Selection
as a New Quick Style
·
Search
tool – is used to find a certain file: click the Find command, enter the term
you are looking for in the Find what text box and press Find Next
·
Replace
tool:
o Find What – type in a word or phrase that you want to
replace
o Replace With – type
in a word or a phrase which you want to replace the existing word or phrase
with
·
Format
Painter tool
is used to copy formatting from one part of
the text to
another
·
To
access MS Word Help
,
press the F1 key on the keyboard
Insert
symbol
DELETE
TEXT
·
letter
by letter: the Delete key – deletes text that is located to the right of the
cursor’s position; the Backspace key - deletes text located to the left of the
cursor
·
the
faster way to delete text: select the desired text and press the Delete key
Redo command (the icon:
). By clicking on the
arrow next to the one of the above mentioned tools, a drop-down menu opens with
a list of all the actions done.
How
to Apply Table
1.
Click Insert tab
2.
Click Table button
3.
Select Table grid
Or
1.
Click Insert tab
2.
Click Table button
3.
Select Insert Table
4.
Enter number of columns & Rows
5.
Select Auto fit behavior
6.
Click ok button
Or
1.
Click Insert tab
2.
Click Table button
3.
Select draw Table
4.
Draw the Table do you want
How to Apply Style
1.
Click Table Tools tab
2.
Select Design
3.
Select Table Styles
4.
Select Suitable styles
1.
Click Table Tools
2.
Select Design
3.
Select Table style Options
4.
Header Row, Total Row, Banded Rows, First
column, Last column, Banded Column
How to Apply Shading
1.
Click Table Tools
2.
Select Design
3.
Click Table Styles
How to Apply Border
1.
Click Table Tools
2.
Select Design
3.
Click Table Styles
4.
Select Border
How to Erase Border
1.
Click Table Tools tab
2.
Select Design Group
3.
Click Table Styles
4.
Select Border
5.
Click No Border
1.
Click Table Tools tab
2.
Select layout Group
3.
Click Alignment
How to Insert Columns/Row
1.
Click Table Tools tab
2.
Select layout Group
3.
Click Rows& Columns
How to Delete Columns/Row
1.
Click Table Tools tab
2.
Select layout Group
3.
Click Rows & Columns
4.
Select Delete
How to Merge Cell
1.
Select Cell
2.
Click Table Tools
3.
Select Merge Group
4.
Select Merge & Center
How to Split Cell
1.
Select Cell
2.
Click Table Tools
3.
Select Merge Group
4.
Click Split Cells
5.
Enter of columns or rows , Click ok
1.
Click Table Tools
2.
Select Layout
3.
Click Cell size Group
4.
Select Auto Fit
·
Auto Fit Contents
·
Auto Fit Window
·
Fixed Column width
How to Apply Table Properties
1.
Select Table
2.
Click Table Tools
3.
Select Layout
4.
Select Table Group
5.
Select Properties
Adding, Formatting, and
Removing Page Numbers
Page numbers are very useful for organization, returning
to a certain part of your document quickly, and communication about your
document. You can use them in articles, books, presentations, and more.
1.
Select the Insert tab.
2.
Select the Page Number option. A list of options appears.
3. Select your preferred option. The page numbers appear
in the place you have selected.
Formatting Page Numbers
1.
Select the Format Page Numbers option.
2.
Enter your desired changes.
3. Select OK.
Deleting Page Numbers
Repeat Steps 1-2 of Inserting Page Numbers.
1. Select the Remove Page Numbers option.
Adding and Removing
Line Numbers
Line numbers, like page numbers, are very useful for
communication, returning to a certain part of your document quickly, and
communication about your document. Line numbers and page numbers used together
can be very helpful for things like editing (i.e. Line 27 on Page 8 says…)
Adding Line Numbers
1.
Select the Page Layout tab.
2.
Select the Line Numbers option.
3. Scroll through the options and select your preference.
Your line numbers are inserted into your document.
Removing
Line
1.
Repeat Steps 1-2 of Adding Line Numbers.
2. Select None. This removes any line numbers you
have in your document.
Creating and Inserting Screenshots
Screenshots are useful for enhancing articles, tutorials,
presentations, and more. You can create a screenshot of your entire desktop or
a partial screenshot of a specific window.
1.
Open the window(s) you wish to capture on your desktop.
2. Press the PrintScreen/SysRq key (located in the
upper right of your keyboard). Windows copies your entire screen. Note that
this key is sometimes abbreviated to PrtScrn or PrtSc.
If you wish to make a partial screenshot, press the Alt
and the PrintScreen/SysRq keys
simultaneously. Windows makes a screenshot of only your active window (the
window that is in the foreground of your desktop).
3.
Open a new Microsoft Word document.
4.
Press the Paste option on the ribbon at the top, or the Ctrl and V
keys simultaneously.
Either method inserts the copied screenshot.
Turning off the
AutoFormat
1.
Select the File tab.
2.
Select the Options choice from the tab. A box appears on your screen.
3.
Select Proofing from the menu on the left-hand side of the box.
4.
Select the AutoCorrect Options button from the options that appear.
5. Select the option you wish to customize.
6.
Click to select or clear the checkboxes beside the options that you want to
enable or disable. If you choose to clear them, you can then format these items
based on your preferences.
7.
Select OK. This box disappears, and only the “Proofing” box remains.
8. Select OK on the “Proofing” box to confirm your
preferences.
Inserting and Deleting
Comments
.Word’s Comments feature is one of the most valuable for
an academic setting. You can use it for grading, collaborating with colleagues
(especially when grading and/or collaboration are taking place through email),
and even writing notes to yourself.
Insert a Comment
1.
Select the Review tab.
2.
Select the text you would like to comment on.
3.
Select the New Comment option. A red box appears on the right side of
your document.
4. Type your comment in the red box.
Delete a Comment
1.
Right-click on the comment you wish to delete.
2. Select the Delete Comment option.
ADD
OBJECTS AND SPECIAL FORMATTING
How to Insert Clip art
1.
Click Insert tab
2.
Click Illustrations Group
3.
Click Clip art button
4.
Type Search for (*.Jpg)
5.
Select Search in (Office Collection)
6.
Click Go button
1.
Click Insert tab
2.
Select Illustrations Group
3.
Click Picture
4.
Select Picture
5.
Click Insert button
How to Insert Shapes
1.
Click Insert tab
2.
Select Illustrations Group
3.
Click Shapes
4.
Select Shapes
5.
Draw up
How to Insert Smart Art
1.
Click Insert tab
2.
Select Illustrations
3.
Click Smart Art
4.
Select Smart Art
5.
Click ok
How to Insert Chart
1.
Click Insert tab
2.
Select Illustrations Group
3.
Click Chart Tab
4.
Select Chart Type
5.
Select sub type
6.
Click ok
7.
Type data sheet
How to Apply Text Wrapping
1.
Select Picture
2.
Click Picture Tools
3.
Click Format
4.
Select Arrange Group
5.
Select Wrap Text
How to Change Position
1.
Select Picture
2.
Click Picture Tools
3.
Click Format
4.
Select Arrange Group
5.
Select Position
How to Change Object Order
1.
Draw and select the Shape or Pictures
2.
Click Drawing Tools tab
3.
Click Format tab
4.
Select Arrange Group
Apply Group
1.
Select Number of Objects
2.
Click Drawing Tools
3.
Click Format
4.
Select Arrange
5.
Click Group
Apply
Shadow Effect
1.
Select Object
2.
Click drawing Tools
3.
Click Format
4.
Select Shape Effects
5.
Select Shadow
6.
Select One
How
to Insert Equation
1.
Click Insert tab
2.
Select Symbols Group
3.
Click Equation button
4.
Select One
How
to Inset Symbols
1.
Click Insert tab
2.
Select Symbols Group
3.
Click Symbol button
4.
Select You want Symbol
Using, Formatting, and
Removing Styles
Styles are formatting characteristics that you can apply
to text, titles, and headings in your document. You can use one of the
pre-formatted options Word provides or customize your own.
Using Styles
1.
Select the Home tab.
2.
Select the text you wish to style.
Formatting Styles
1.
Select the Change Styles option. A drop-down menu appears.
2. Scroll through the options and select your
preferences. You can make changes to colors, fonts, and more.
1.
Select the styled text you want to remove.
2. Select the Normal option from the Styles
Ribbon. Your text switches back to your default font and font size.
Format Paragraph-Document
How to add Bullets
1.
Select data range
2.
Click Home tab
3.
Select Paragraph group
4.
Click Bullets button
5.
Select want you bullet
How
to add Number
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click Number button
5.
Select want you number style
How
to add Multilevel List
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Select want you Multilevel list or Define New
Multilevel list
5.
Select Level to Modify
6.
Select Style
Increase
Indent
1.
Select data range
2.
Click Home tab
3.
Select paragraph Group
4.
Click Increase Indent
Decrease
Indent
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click Decrease Indent
Text
Alignment
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click Alignment
o Align
Text Left
o Center
o Align
Text Right
o Justify
Line
Spacing
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click line Spacing button
How
to Apply Shading Color
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click shading button
How to Remove Shading Color
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click Shading button
5.
Select No Color
How to add Border
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click Border button
5.
Select you want to border
How Remove Border
1.
Select data range
2.
Click Home tab
3.
Select paragraph group
4.
Click Border button
5.
Select you want to border
Using
the AutoSave
We’ve all been there – our computer crashes, we
accidentally exit out of a document without saving it, or another unplanned
disaster causes us to lose our work. You can customize your Word settings to
automatically save your document to avoid such circumstances.
1.
Confirm that the document you are working on is already saved on your computer.
2.
Select the File tab.
4. Select the Save option from the menu on the
left-hand side of the box.
5.
Edit the options according to your preferences.
6. Select OK.
Adding
and Deleting Watermarks
Watermarks are useful for identifying certain documents.
You can use watermarks to classify a document as a memo, a draft, and more.
Adding a Watermark
1.
Select the Page Layout tab of the Microsoft Word Ribbon.
2. Select the Watermark option.
3.
Scroll through the available options and select your preference. The watermark
appears on your document.
4. If you wish, you can edit your watermark by selecting
the Custom Watermark option.
Deleting a Watermark
1.
Place your mouse tab on the page with the watermark you wish to remove.
3. Select the Delete Watermark option.
Adding and Deleting a
Cover Page
You can use a cover page to provide some basic
information about your document. Word offers approximately twenty cover page
templates that you can choose for your document.
Adding a Cover Page
1.
Select the Insert tab from the Ribbon.
2.
Choose the first option on the left, Cover Page.
3. Scroll through the templates Word offers.
4.
Select your preference.
5. Fill in the information to suit your document.
Deleting a Cover Page
1.
Follow steps 1-2 of Adding
a Cover Page.
2. Select the Remove Current Cover Page option.
Inserting and Deleting
Page Borders
Page borders are typically optional. However, you can
still use them to add a decorative flair to your document if you wish.
Inserting and Deleting
Footnotes
When you insert footnotes in Word 2010, your document is
automatically re-formatted. You can use footnotes for extended, more detailed
comments or explanations.
Insert a Footnote
1.
Select the text you wish to cite with a footnote.
2.
Select the References tab on the Ribbon.
3.
Select the Insert Footnote option. Word jumps down to the bottom of the
page.
Delete a Footnote
1.
Select the note reference mark of the footnote you wish to delete.
2. Press the Delete button on your keyboard. Word
automatically reorders your footnotes if necessary.
Inserting a Chart
1.
Select the Insert tab.
2. Select the Chart option. A box appears on your
screen.
3.
Select the type of chart you want to insert into your document.
4. Select OK. Your screen splits, and the chart
appears on the left in a Word document, while a Microsoft Excel spreadsheet
with the chart’s dimensions appears in another.
|
You can edit the exact dimensions of your chart in the
Excel spreadsheet your computer provides. Your changes automatically appear
in your Word document.
|
Editing a Chart
1.
Enter your preferences in the Excel spreadsheet on the right half of the
screen. You can change the chart dimensions, the names of certain sections, and
more. Your changes automatically appear in your Word document.
2. Make the changes in the actual Word document when
editing the title.
Deleting a Chart
1.
Select the chart you wish to delete.
2. Press the Delete key on your keyboard.
Inserting and Deleting
Clip Art
The
term “Clip Art” refers to the pre-made images Word has stored that you can use
to illustrate your document. You can browse through many different options, or
search for a specific image.
1.
Select the Insert tab.
2. Select the Clip Art option. A search box
appears on the right side of your screen.
.
Type your search terms in the entry field labeled Search for. Your
search results appear below.
4. Scroll through and select the image that you would
like to use in your document.
Deleting Clip Art
1.
Select on the Clip Art image you would like to delete.
2. Press the Delete key on your keyboard.
Inserting and Deleting
Images Saved on Your Computer
You
can insert your own images into a Word document to complement a set of
directions, a presentation, or anything similar. You can insert any images
saved on your computer into your document
Inserting an Image Saved on Your Computer
1.
Select the Insert tab.
2. Select the Picture option. Your documents box
appears.
3.
Browse through your folders until you find the picture you wish to insert.
|
You can insert an image that is saved almost anywhere on your
computer.
|
Deleting an Image
1.
Select the image you wish to delete.
2. Press the Delete key on your keyboard.
Inserting, Citing, and
Deleting Images Found Online
In some cases, Clip Art and the images you already have
on your computer may not have just what you are looking for. In these
scenarios, you can insert images you have found online to enhance your
tutorials, presentations, and more.
Inserting an Image Found Online
1.
Save the image found online to your desktop.
2.
Select the Insert tab.
3.
Select the Picture option. Your documents box appears.
4.
Browse through your documents until you find the picture you wish to insert.
5. Select the Insert option. Word inserts the
selected image into your document.
1.
Right-click on the image you wish to cite.
2. Select the Insert Caption option.
3. Type in your caption or citation.
Deleting an Image Found Online
1.
Select on the image you wish to delete.
2. Press the Delete key on your keyboard.
Picture Style
1. Select
Picture
2. Click
Picture Tools
3. Click
Format
4. Select
Picture style group
5. Select
Suitable style
1. Select
Picture
2. Click
Picture
3. Click
Format
4. Select
Picture Styles group
5. Click
Picture Shapes
6. Select
Suitable Shape
Picture Border
1. Select
Picture
2. Click
Picture Tools
3. Click
Format
4. Select
Picture Style group
5. Click
Picture Border
Picture Size
1. Select
Picture
2. Picture
Tools
3. Click
Format
4. Click
Size group
5. Select
Height and Width
How to Crop Picture
1. Click
Picture Tools
2. Click
Format
3. Select
Size group
4. Click
Crop
A
Circular letter is a letter of the same content sent to multiple recipients;
personal data is entered from an address book into fields thus personalizing
the letters;
·
Create
a circular letter: Start Mail Merge > start Step by Step Mail Merge Wizard
(as shown on the image above)
1) Select a document type
for your mail merge
o Letter – a text that
differs only by inserted fields
o Envelopes - print of
names and addresses of recipients
o Labels
o Directory – the whole document presents a
list of catalogues or a list of addresses
2) Select a starting
document
o Use current document
- a document that is in use
o Start from a template
– select a template
o Use an existing document – then navigate to
and open an existing document
3) Select Recipient
o Use an existing list
– uses names and addresses from a file or a database
o Select from Outlook
contacts
o Click Type a new list – then create a new
contact list
1.
Click
customize column
2.
Add
or remove Address list
3.
Click
ok
4.
Add
data & using new entry button
5.
Click
ok
6.
Save
button
4)
Arrange your Document – to add recipient information click on a location in the
document using insert merge field
5)
Preview your result – you can also edit recipients list
6)
Complete the merge using finish & merge
Change the line spacing
The easiest way to change the line spacing
for an entire document is to apply a Quick Style set that uses the spacing that
you want. If you want to change the line spacing for a portion of the document,
you can select the paragraphs and change their line spacing settings.
1. Click On the Home tab,
2. Click paragraph group arrow
3. Select spacing
section
4. Click liane spacing
button
5. Click ok button
Change
Line Indentation
1. Click On the Home tab,
2. Click paragraph group arrow
3. Select Indentation section
4. Click left or right
indent
5. Click ok button
Apply
hanging Indentation
1. Click On the Home tab,
2. Click paragraph group arrow
3. Select Indentation section
4. Click special &
select hanging
5. Click ok button
Apply first line Indentation
1. Click On the Home tab,
2. Click paragraph group arrow
3. Select Indentation section
4. Select before &
after spacing
5. Click ok button
Change The Line Spacing In A Portion Of The
Document
1. Select the paragraphs for which you want to
change the line spacing.
2. On the Home tab, in the Paragraph
group, click Line Spacing.
3. Do one of the following:
Change the spacing before
or after paragraphs
1. Click On the Home tab,
2. Click paragraph group arrow
3. Select speacing section
4. Click special &
select first line
5. Click ok button
.TAB
NAME: VIEW
·
The
following tools are located on the View tab:
·
Print
Layout view shows how the text and various objects on a printed page are
distributed; the most commonly used view.
·
Full
Screen Reading view is adjusted for reading documents
·
Web
Layout view is used for creating a web site
·
Outline
view displays a document structure and facilitates text editing: moving,
copying, editing text and changing the heading level.
·
Draft
view displays a document as a draft, certain elements such as headers are not
displayed
·
Zoom
view lets you choose or enter various values
|
Page
Width
Text
Width
|
Whole
Page
Two
Page
|
Using Tabs
·
By
pressing the TAB key on the keyboard, the insertion point is moved by 1.25 cm
to the right
·
By
using tabs, you can precisely define where you want to move the insertion point
·
Tabs
are:
|
|
|
Set tabs:
·
the
ruler must be visible
·
the
icon, found on the left of the ruler, enables us to select a tab type
·
click
on the ruler using the left mouse button in order to insert a tab
·
use
the TAB key to move from one to another tab
·
Remove
a tab by pressing and holding down the left mouse button over a tab and drag it
away from the ruler.
Header and Footer
o
To edit a header or a footer: double-click the left mouse button on a
header/footer area or press the right mouse button on a header/ footer area and
choose the Edit command
o To exit a
header/footer field: double-click the left mouse button on the Word desktop
1.
Select
Insert tab.
2.
Go
to Header & Footer group.
3.
Select
Header or Footer.
Page
Break
to
remove a page break: turn on the Show / Hide tool, select Page Break and
press the Delete key
1.
Select
Page Layout tab.
2.
Go
to Page setup.
3.
Select
Page Break.
Create a Customized
Hyperlink to a Document, File or web page.
1.
Select
the text or picture that you want hyperlink.
2.
One
the insert tab, in the links group, Click hyper link or you can also right
click the text or picture and then click hyperlink on the shortcut menu.
3.
Select
to link to can an existing file or web page.
4.
Click
ok.
Insert Book Mark
1.
Select
the text or item witch you want to book mark. Click where you want to insert
book mark.
2.
Select insert tab in
the line group, click book mark.
3.
Under
book marked name, type a name.
4.
Click
adds.
Create Table of Contents
Apply Heading Style
1. Click
Home tab
2. Select
Style group
3. Select
Style (Heading1
i.
Heading 2 …etc……)
Create
Table of Contents
1. Go
to beginning of Document
2. Click
Reference tab
3. Select
Table of Contents group
4. Click
Tables of Content
5. Select
contents of table Styles
Update Table of Contents
1. Click
Reference tab
2. Select
Contents and reference group
3. Click
Update table
Delete table of Contents
1. Click
References tab
2. Select
Table of Contents group
3. Click
table of Contents
4. Click
Remove table of Contents
Print Word Document-Envelops/Labels
Print
Preview
1. Click
Office button or file menu
2. Select
Print
3. Select
Print preview
1. Click
Office button Or file menu
2. Select
Print
3. Select
Print name
4. Select
Number of Copies
5. Select
page range
6. Select
page Per Sheet
7. Click
ok/Print button
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